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| Time Card Software Features |  As you compare offerings, make sure to focus on evaluating the features that you plan to use most often. For example, if your company would like to use your labor data for other workflow functions, a careful valuation of a system's reporting and data export functionality is necessary. In turn, a detailed analysis of less relevant features may not be justified.
For small companies
Basic time and attendance systems provide routine time tracking of employee log-in/log-out times. These time card software products also offer schedule management, which allows managers to create and maintain a schedule for each employee. In addition, supervisors can set rules including setting break times, holidays, and even whether overtime is allowable. With most systems, you can also track tardiness and patterns of absenteeism.
Regardless of the specific features your company requires, understanding what basic accounting, auditing and reporting tools the vendor offers are important. Managers must have easy access to employee data and the tools to examine it for accuracy. The ability to generate calculations retroactively is a particularly useful feature, especially for correcting error and calculating changes in salary or benefits.
For large companies
More complex labor management systems intend for larger companies feature more functionality and more sophisticated reporting. Common things in these systems are: managing labor data according to an employee's job description, project, or location. Some systems even track production for those employees, who get salary per unit manufactured. This type of job costing is invaluable for companies that need to evaluate their workforce productivity or forecast their workforce needs.
Many time and attendance software sellers make products suitable for a specific industry, such as education or healthcare. Such industries have established work routines and specific information requirements, helping define specific scheduling and reporting needs. A time card software vendor should demonstrate why you need the added functionality and warrant any costs for it. Do not get involved into a time card software purchase just because the name on the box matches your industry.
Remember to focus on the main features you require when evaluating time card software. The more precise you can be in sharing your expectations, the faster a vendor can prove to you whether they can meet them.
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