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| Time and Attendance Systems Pricing |  Time and attendance solutions, like all enterprise software, are sold in various configurations. Mainly the price is based on four factors:
• The server, or program engine, is priced according to its functionality;
• Specialized features such as a health care module may be extra;
• The number of employees who will use the time and attendance solution also affects pricing, with differing costs for administrators and employees;
• Finally, the quantity and type of data collection devices you use will also affect your total costs. Web-based time and attendance solutions typically have monthly fees instead of an upfront server license but also price their systems by the number of employees.
Basic time and attendance solution with scheduling and payroll service integration, for small business, costs less than a $1000. By adding more people and data collection devices to your system, prices can rise rapidly to tens of thousands of dollars. Companies with thousands of employees should expect to pay about $100,000. Customized software adds significantly to the price tag.
Buying tips
Installation planning. Agree on a plan for installation that specifies the duration of the job, and is clear about what in-house technology and staffing resources your company is expected to provide.
Documentation. Make sure the company provides manuals and user documentation for the entire system.
Train seriously. Ensure sufficient training is provided to your employees. Upfront instruction for the users of the more advanced reporting tools cuts ongoing support costs and can be an important motivator for staff to adopt these new productivity tools.
VoIP time tracking. Some time tracking vendors now offer time tracking systems that work with VoIP phone systems where employees can log in and out via their phone handset.
Here are samples of actual prices paid by buyers of time and attendance systems in 2005.
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